SPARTA WRESTLING CLUB BYLAWS
ARTICLE I – NAME, PURPOSE
Section 1: The name of the organization shall be Sparta Wrestling Club.
Section 2: The Sparta Wrestling Club is organized exclusively for the purpose of developing wrestlers that are committed to and enjoy the sport of wrestling. This goal is achieved by promoting good sportsmanship; developing a positive attitude, solid work ethic, and improved physical fitness; and developing fundamentally sound wrestlers in Folkstyle, Freestyle, and Greco-Roman styles of wrestling.
The Sparta Wrestling Club will aid the coaching staff through fundraising activities to provide appropriate equipment, facilities, and stimulate interest in the general welfare of those engaged in the wrestling programs throughout the Sparta community. The Sparta Wrestling Club is fortunate to have an enduring partner in the Sparta Park and Recreation Department. The Park and Recreation Department funds and supports the Sparta Youth Wrestling program. This partnership allows the Sparta Wrestling Club to focus its efforts on the middle school and high school level programs.
ARTICLE II – MEMBERSHIP – Members shall be all those who desire to be affiliated with the Sparta Wrestling Club through fund raising activities and/or instructional activities provided to the youth, middle school and high school members of the wrestling programs. Members are entitled to the following:
(1) Attendance at open sessions of business meetings
(2) Seeking appointment to the Sparta Wrestling Club Board of Directors
(3) Responsible to the policies and procedures of the organization
ARTICLE III – MEETINGS
Section 1: Monthly Meetings. The date and location of the regular monthly meetings are set by the Board of Directors. However, they are normally conducted the second Monday of the month at 7:00 pm and held in the high school cafeteria.
Section 2: Special Meetings. Special meetings may be called at any time by request of any board member with the backing of at least a second board member. Reasonable time shall be allowed before the special meeting date. Notice of each meeting should be given to each Board of Director member, by e-mail, not less than 5 days before the meeting.
ARTICLE IV – BOARD OF DIRECTORS
Section 1: The government of the Sparta Wrestling Club shall be vested in a board of nine (9) Directors. The Board shall consist of four (4) officers and five (5) members at large in good standing.
Section 2: The officers of the Sparta Wrestling Club shall consist of:
NOTE: The offices of Secretary and Treasurer can be combined into one office as needed.
Section 2a: The Members at Large shall consist of:
(1) Volunteer Coordinator
(2) High School Coordinator
(3) Middle School Coordinator
(4) Youth Coordinator
(5) Alumni Coordinator
Section 3: Board Elections. The Officers and Members at Large shall be nominated by members of the Sparta Wrestling Club and elected/voted in by the current Board of Directors.
A nomination Committee shall be appointed by the President not less than 4 weeks prior to the regularly scheduled May meeting for the selection of members to the Board of Directors. If a current member of the Board of Directors is nominated for a Board position, they may still participate in the vote, voting for themselves or a new nominee. Qualifications for Board of Director position shall consist of the following: residency or employment with the Sparta School District, children that attend Sparta School District and nominee is in good standing and conducts themselves in a manner that will bring honor to the Sparta Wrestling Club.
Section 4: Terms. All Board members shall serve 2 year terms, but are eligible for re-election. There are no term limit restrictions.
Section 5: Quorum. A quorum must be attended by at least 50 percent of the Board members before business can be transacted or motions made or passed.
Section 6. Officers and Duties. There shall be four officers of the Board consisting of a President, Vice President, Secretary and Treasurer. Their duties are as follows:
The President shall convene regularly scheduled Board meetings, shall preside or arrange for other members of the executive committee to preside at each meeting in the following order: Vice President, Secretary and Treasurer.
The Vice President will chair committees on special subjects as designated by the Board.
The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting
announcements, distributing copies of minutes and the agenda to each Board members, and assuring that corporate records are maintained.
The Treasurer shall make a report at each Board meeting. Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Board members and the public.
Section 8: Vacancies. When a vacancy on the Board exists, nominations for new members may be received from present Sparta Wrestling Club members. Nominations will be collected by the Secretary two weeks in advance of a Board meeting. These nominations shall be sent out to Board members with the regular Board meeting announcement, to be voted upon at the next Board meeting. These vacancies will be filled only to the end of the particular Board member’s term.
Section 9: Resignation, Termination and Absences. Resignation from the Board must be in writing and received by the Secretary. A Board member shall be dropped for excess absences from the Board if s/he has three unexcused absences from Board meetings in a year. A Board member may be removed for other reasons by a three-fourths vote of the remaining directors.
ARTICLE V – SPONSORSHIPS/CONTRIBUTIONS
Section 1: The Sparta Wrestling Club will solicit sponsorships and contributions as needed. Sponsorship funds are used to support the Sparta wrestling program. Funds help pay for tournament costs, equipment, and coaching.
ARTICLE VI – COMMITTEES
Section 1: The Board may create committees as needed, such as fundraising, tournament, etc. The Board President appoints all committee chairs.
Section 2: Executive Committee. The four officers serve as the members of the Executive Committee. Except for the power to amend the Bylaws, the Executive Committee shall have all of the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the Board of Directors.
Section 3: Finance Committee. The Treasurer is chair of the Finance Committee, which includes three other Board members. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget with staff and other Board members. The Board must approve the budget, and all expenditures must be within the budget. Any major change in the budget must be approved by the Board or the Executive Committee. The fiscal year runs from August 1st through July 31st. Annual reports are required to be submitted to the Board showing income, expenditures and pending income. The Finance Committee will ensure that all necessary forms are filed with federal and state agencies annually (990N, etc.). The
financial records of the organization are public information and shall be made available to the membership, Board members and the public as required or requested.
Section 4: Nominating Committee. The Vice President chairs the Nominating Committee. The Nominating Committee shall consist of two members of the Board of Directors and one member of the coaching staff. A report submitted by the Nominating Committee shall consist of names of persons interested in filling Board of Director positions and position the candidate is interested in seeking. The report shall be submitted at the May meeting and an election/vote shall be taken at the next regularly scheduled June meeting.
ARTICLE VI – RULES AND AMENDMENTS
Section 1: Parliamentary procedures will be followed at all Sparta Wrestling Club meetings and the Board of directors shall act in accordance with Robert’s Rules of Order.
Section 2: These Bylaws may be amended when necessary by a two-thirds majority of the Board of Directors. Proposed amendments must be submitted to the Secretary to be sent out with regular Board announcements.
Section 3: Dissolution Clause: In the event Sparta Wrestling Club ceases to exist, all assets; or funds obtained from the sale of assets at the time of the dissolution of the Sparta Wrestling Club, shall revert to the benefit of Sparta High School or Sparta Public Schools if the Club is exempt under 501(c) 3 at the time of the dissolution. If at the time of dissolution the Sparta Wrestling Club is not exempt under 501(c) 3, all assets, real or personal property or funds obtained as a result of the sale of real or personal property at the time of the dissolution shall revert to the local government.
These Bylaws were approved at a meeting of the Board of Directors of the Sparta Wrestling Club on October 8th, 2012.